Who is Event Planner?
An event planner is a professional tasked with entire planning events, coordinating every detail from beginning to end. They take charge of all event-related aspects from the ideation phase to implementation and day-of logistics. They start by meeting with the clients to understand their requirements, preferences, budgets, and the purpose of the event and prospective attendees. After that, event planners start contracting vendors, suppliers, and caterers to arrange all the event's materials and equipment. Their goal is to ensure that the event takes place smoothly and that the purpose for the same is achieved without any hassle.
Event planners are responsible for crafting the experience of the event such as it is consistent with the client's vision. They plan and organise a range of events with different purposes, such as business meetings, launch parties, birthday celebrations, fundraisers, festivals, parties, weddings, tradeshows and other corporate or government events, to name a few. As event planners, they can choose to focus their expertise on certain types of events.
Typical day at work
What does Event Planner do?
An event planner is a professional who earns by planning and managing all the things and happenings of an event. The event planner's biggest strength is to plan in such a manner that the audience stays engaged throughout the event, the performances smoothly are mange, and finally, the entire event runs smoothly and successfully. Their work is to coordinate with the entire staff regarding the activities happening in the event, stay in touch with each and everything happening in the event, and most importantly, stay connected with the clients to make necessary amendments or last-minute improvisations in the event.
The event planner discusses and reviews all the services provided during the event and takes care of the unique needs of the clients and customers during the event. They handle the management of things of the event from the beginning to the end.
- Discuss with the clients/ event stakeholders to gain a clear understanding of the event’s purpose
- Scout for and inspect prospective venues for the event
- Solicit bids from caterers and the venues as well as manage and negotiate contracts with vendors, suppliers, and service providers
- Manage all food and beverage lineups as per the client’s requirements and the purpose of the event
- Manage the inventory of all event-related materials in coordination with the suppliers and vendors
- Liaise with the on-site staff
- Determine entertainment activities for the event and make arrangements for the same
- Prepare budget proposals for the events and assist in any cost reduction issues
- Maintain accurate documentation regarding all aspects of the event’s expenses, process invoices and coordinate payments in the due time frame
- Supervise the set-up of the event and the use of equipment
- Supervise and manage event activities to the satisfaction of the employers and the event attendees
Abilities & aptitude needed
What are the skills, abilities & aptitude needed to become Event Planner?
Event Managers need to have exceptional leadership skills and people management abilities to carry out their tasks effectively. They need to be very good at time management and organisation in order to meet deadlines and budgets. They should have exceptional communication skills to understand the needs of the client and effectively liaise with their team and manage vendor relationships to ensure that the final output is as per the client's satisfaction. Problem-solving skills are another essential element. They should be able to mitigate any issues or disruptions that arise during the planning phase or at the time of the event.
Interpersonal skills are paramount for these professionals to negotiate service contracts, build strong working relationships with clients and vendors, and establish a strong network in the field. They should be detail-oriented, energetic, and adaptable individuals who are able to remain calm under pressure. They should be creative and intuitive in order to design the experience of the event's attendants meticulously. Marketing and relevant IT skills and a customer-service orientation are important for event planners to excel in their field.
Which course I can pursue?
Which are the best colleges to attend to become Event Planner?
Madras Christian College, Chennai
Chennai | University of MadrasNIRF Rank : 13
Amity University, Gautam Budh Nagar
NOIDA | UGC?, ?NAAC?, ?WASC?, ?AIU?, ?ACUNIRF Rank : 49
IK Gujral Punjab Technical University, Kapurthala
jalandhar | UGC, AICTENIRF Rank : 96
PES University, Bengaluru
Bengaluru, Karnataka | AICTE, NAAC, UGCNIRF Rank : 149
Dr Vishwanath Karad MIT World Peace University, Pune
Pune, Maharashtra | UGCNIRF Rank : 154
Which industries are open for Event Planner?
Ready to become Event Planner?
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Are there internships available for Event Planner?
Getting a degree certification is incredible. There is also the fact that you need to get some experience. This is always given more attention in any company, no matter its kind of business. Volunteering to help run events, ceremonies, and meetings makes your resume stand out from many other candidates who don't have that kind of experience.
It's also a brilliant opportunity to shadow experts in charge of relevant responsibilities such as administrative assistance, catering, estate management, hotel management, convention and event management, etc.
It's essential to add to your portfolio and make it bigger for each event or meeting that you've been a part of. Your portfolio can include event photos, publishing clippings, brochures, and customer testimonials, among other things. If you were in charge of the event, talk about what you did and how you did it. It would be best if you also talked about the challenges you faced and how you overcame them and how working under pressure made you feel.
What does the future look like for Event Planner?
The job opportunities for event planners is expected to rise in the foreseeable future as the demand for professionally organized events and meetings is on the rise. Event planners can work at public relations agencies, specialist event management consultancies, hotels, charitable organizations, as well as conference centres and commercial organizations. Their work hours are irregular and they are often required to work in the evenings or on weekends to meet deadlines and orchestrate the activities of multiple people, especially in the days leading up to and during the event. Most of these professionals work in a full-time capacity in office settings.
However, they are also required to travel extensively as a part of their job in order to scout for event sites and attend meetings. They work in highly fast-paced environments, coordinating multiple aspects of the event at once. They can advance in their careers to occupy positions of event producers or director of events. Many event planners choose to work independently on a contract basis or even start their own businesses.
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